Not every employee sits in front of a screen. Technicians on the workshop floor, warehouse operatives, and reception staff often have no laptop or company phone within reach, yet Belgian labour law expects accurate working-time records for everyone. With the 2027 mandatory registration deadline drawing closer, finding a practical solution for device-free workers has become a real priority for SMEs. A QR-based kiosk is usually the most straightforward answer.
How a QR kiosk works
The setup is refreshingly simple. You mount a tablet or touchscreen at a central point, typically the workshop entrance, the changing-room corridor, or the reception desk. Each employee has a personal QR code, printed on a badge or a small card. On arrival and departure, they scan it in a couple of seconds. Tikkit records the timestamp directly on its servers, not on the local device. That distinction matters: a server-stamped clock event is far more defensible during a social inspection than a locally stored file that could in theory be edited, which is something we explore in more depth in our piece on why server-stamped times beat spreadsheets.
Configuration in Tikkit takes place entirely inside the admin dashboard:
- Enable kiosk mode for a specific location or department.
- Generate and print individual QR codes from each employee's profile page.
- Link the kiosk to a shift schedule so Tikkit automatically recognises the correct break patterns and shift codes.
- Lock the kiosk interface so employees can only clock in and out, with no access to other data.
Practical installation tips
You do not need expensive hardware to run a reliable kiosk.
Choose the right device. A mid-range Android tablet with a sturdy wall mount works well in most environments. In dusty or damp workshops, look for an IP-rated enclosure or a rugged screen. Avoid consumer-grade tablets that overheat when left on charge continuously.
Stable network connection. The kiosk must stay connected at all times, via wifi or a wired ethernet adapter if your workshop has patchy wireless coverage. Without a live connection, Tikkit cannot write the timestamp to the server in real time.
Logical placement. Position the screen at eye level at a natural choke point, somewhere employees already pass when starting or ending a shift. Avoid corners or narrow corridors where queues form during busy shift changes.
Communicate before you go live. Hold a short briefing to explain why the system is being introduced and how the data is used. Employees who understand that accurate time records protect them as much as the employer, for instance in disputes over overtime payment, are far more likely to use the kiosk consistently and without resentment.
Test thoroughly first. Ask two or three employees to run through the full clock-in and clock-out flow before the official launch. Verify that timestamps appear correctly in Tikkit, that the shift assignment is right, and that any linked absence or overtime rules trigger as expected.
Overtime monitoring and compliance
A kiosk does more than record presence. Tikkit continuously compares clocked hours against planned schedules and flags breaches of daily and weekly limits under Belgian working-time rules. An HR manager or business owner can intervene before a situation escalates, without manually cross-checking spreadsheets at the end of the week.
This is not a minor administrative detail. The legal and practical reasons to register working time accurately include protecting the business during social inspections, supporting fair overtime calculations, and giving employees a transparent record they can rely on. A kiosk that feeds directly into Tikkit means all of that happens automatically.
Getting started
Setting up a QR kiosk with Tikkit requires no technical expertise. Everything is configured through the dashboard, QR codes print in a few clicks, and the tablet goes on the wall. The sensible approach is to pilot one location for a week, review the data quality, and then roll out to other sites or departments. For workshops, warehouses, and reception desks, it is the most accessible way to achieve consistent, audit-ready attendance records across your whole team.