An accountant who has to piece together scattered Excel files, screenshots of paper rosters or email chains with inconsistent attachments is not working efficiently, and neither are you. With the right exports from Tikkit, you hand your accountant exactly what they need, in a usable format, at the right moment in the month.
What hours data does your accountant actually need?
Payroll processing involves more than a simple total of hours worked. The layers that matter:
- Daily hours, to verify compliance with daily working-time limits and rest periods
- Weekly hours, to spot any breaches of the 38-hour norm or trigger overtime calculations
- Monthly totals, as the direct input for salary calculations and social security contributions
- Annual balances, for holiday accrual reconciliation and year-end adjustments
- Absences, including illness, leave and time credit, with the approval date attached
If you run variable schedules or have part-time contracts in the mix, the picture gets more nuanced. The rules around the 38-hour week and reference periods are not always straightforward, and your accountant should not need to interpret raw clock data to figure out what is owed. That interpretation happens inside Tikkit, before the export reaches them.
How Tikkit structures the reports
Tikkit records every clock-in and clock-out with a server-side timestamp, which means no manual entry can be quietly altered without a trace. From that raw data, Tikkit generates structured reports per employee, per department or across the whole company.
You can export:
- A daily report per employee showing start time, end time, breaks taken and net duration
- A weekly report with a per-day breakdown and a weekly sum, including flagged overtime
- A monthly summary consolidating all worked days alongside approved absences for that period
- An annual overview suitable as input for holiday calculations or a social inspection
If your accountant uses a dedicated payroll or accounting package, the csv export slots straight in without copy-paste work. Many Belgian accounting firms prefer exactly this approach: a clean file they can import themselves, with no room for misreading handwritten totals.
For businesses that also handle e-invoicing through Tikkit: the hours module and the invoicing module are separate, but the underlying data connects cleanly. You are not entering the same information twice.
Catching errors before the export leaves your hands
A report is only as reliable as the data behind it. Tikkit gives you several checkpoints before you finalise the monthly export:
- Pending time corrections are surfaced so you can resolve them before closing the month. Employees submit a correction request, a manager approves or declines it, and the record is updated with a full audit trail. The detail of how this works is covered in the article on time correction requests and manager approvals.
- Missing clock-outs are flagged rather than silently ignored, so a forgotten punch does not distort the totals.
- Overtime beyond the legal caps is detected automatically, meaning your accountant does not encounter a compliance problem for the first time when processing the payroll.
Running these checks before export significantly reduces the chance of disputes or corrections after salaries have already been paid. Accurate time data is, in practice, one of the most effective ways to cut payroll errors for Belgian SMEs, and the savings in correction time compound quickly across a year.
Setting up a clean monthly handover routine
The process matters as much as the tool. A few practical steps that work well:
- Agree a fixed export date with your accountant, for example the last working day of the month
- Make sure all time corrections and absence approvals are processed before that date, not after
- Consider giving your accountant external read access in Tikkit so they can pull the reports themselves, removing one round of file-sharing from the workflow entirely
- Store exports in a consistent folder structure by month and year, both for internal reference and in case of a social inspection down the line
From 2027, working-time registration will become mandatory for a much broader range of Belgian businesses. Companies that already have a structured reporting habit will find that transition far smoother, for their accountant and for any inspector who comes asking.
Clean hours data is not an administrative nicety. It is the foundation of accurate payroll, confident compliance and a working relationship with your accountant that runs the way it should.